Microsoft Excel: Formatting and Printing

Organizations the world over rely on information to make sound decisions regarding all manner of affairs. But with the amount of available data growing on a daily basis, the ability to make sense of all of that data is becoming more and more challenging. Fortunately, this is where the power of Microsoft® Office Excel® 2016 can help. Excel can help you organize, calculate, analyze, revise, update, and present your data in ways that will help the decision makers in your organization steer you in the right direction. It will also make these tasks much easier for you to accomplish, and in much less time, than if you used traditional pen-and-paper methods or non-specialized software. This course aims to provide you with a foundation for Excel knowledge and skills, which you can build upon to eventually become an expert in data manipulation.

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Upon successful completion of this course, you will be able to create and develop Excel worksheets and workbooks in order to work with and analyze the data that is critical to the success of your organization.

You will:

  • Get started with Microsoft Office Excel 2016.
  • Perform calculations.
  • Modify a worksheet.
  • Format a worksheet.
  • Print workbooks.
  • Manage workbooks.


This course is intended for students who wish to gain the foundational understanding of Microsoft Office Excel 2016 that is necessary to create and work with electronic spreadsheets.



To ensure success, students will need to be familiar with using personal computers and should have experience using a keyboard and mouse. Students should also be comfortable working in the Windows® 10 environment and be able to use Windows 10 to manage information on their computers. Specific tasks the students should be able to perform include: opening and closing applications, navigating basic file structures, and managing files and folders.

Course Outline


Lesson 1: Formatting a Worksheet

Topic A: Apply Text Formats

- Fonts

- The Font Group

- Live Preview

- The Format Cells Dialog Box

- The Colors Dialog Box

- How to Modify Fonts

- Hyperlinks

- The Insert/Edit Hyperlink Dialog Box

- How to Insert and Edit Hyperlinks

- The Format Painter

- How to Use the Format Painter

- Formatting Text in a Worksheet

Topic B: Apply Number Formats

- Number Formats

- Number Format Categories

- Custom Number Formats

- How to Apply Number Formats

- Applying Number Formats

Topic C: Align Cell Contents

- Alignment Options

- The Indent Commands

- The Wrap Text Command

- Orientation Options

- The Merge & Center Options

- How to Align Cell Contents

- Aligning Cell Contents

Topic D: Apply Styles and Themes

- Cell Styles

- Galleries

- The Style Dialog Box

- The Merge Styles Dialog Box

- How to Work with Cell Styles

- Themes

- Theme Components

- Custom Themes Considerations

- How to Apply and Manage Themes

- Guidelines for Using Themes

- Applying Cell Styles and Themes

Topic E: Apply Basic Conditional Formatting

- Conditional Formatting

- The Conditional Formatting Dialog Boxes

- The Highlight Cells Rules

- The Top/Bottom Rules

- Data Bars

- Color Scales

- Icon Sets

- How to Apply Basic Conditional Formatting

- Applying Basic Conditional Formatting

Topic F: Create and Use Templates

- Templates

- Templates and the Backstage View

- How to Create and Use Templates

- Creating a Template


Lesson 2: Printing Workbooks

Topic A: Preview and Print a Workbook

- The Print Tab

- The Print Settings

- Page Orientation

- Margins

- Print Preview

- How to Preview and Print a Workbook

- Configuring and Previewing a Print Job

Topic B: Set Up the Page Layout

- The Page Setup Dialog Box

- The Print Area

- The Print Titles Command

- Page Breaks

- Workbook Views

- The Page Break Preview View

- How to Set Up the Page Layout

- Setting Up the Page Layout

Topic C: Configure Headers and Footers

- Headers and Footers

- The Page Layout View

- Contextual Tabs

- The Header & Footer Tools Contextual Tab

- The Header and Footer Dialog Boxes

- Header and Footer Options

- How to Configure Headers and Footers

- Configuring Headers and Footers


Lesson 3: Managing Workbooks

Topic A: Manage Worksheets

- Tab Formatting Options

- How to Format Worksheet Tabs

- Methods of Repositioning Worksheets

- Methods of Inserting and Deleting Worksheets

- The Hide and Unhide Worksheets Options

- How to Manage Worksheets

- Managing Worksheets

Topic B: Manage Workbook and Worksheet Views

- Custom Views

- The Add View Dialog Box

- The Split Command

- The Freeze Panes Options

- The Arrange All Command

- The Arrange Windows Dialog Box

- The View Side by Side Command

- The Switch Windows Command

- The New Window Command

- Workspaces

- How to Manage Workbook and Worksheet Views

- Managing Workbook and Worksheet Views

Topic C: Manage Workbook Properties

- Workbook Properties

- Workbook Properties in the Backstage View

- The Properties Dialog Box

- Custom Workbook Properties

- How to Manage Workbook Properties

- Managing Workbook Properties

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