Microsoft Access: Database Design
Objectives
In this course, you will create and manage an Access 2016 database.
You will:
- Design a relational database.
- Join tables to retrieve data from unrelated tables.
- Validate data entered into a database.
- Use advanced queries to manipulate your data.
- Organize a database for efficiency and performance, and to maintain data integrity.
- Customize reports to organize the displayed information and produce specific print layouts.
Audience
This course is designed for students wishing to gain intermediate-level skills or individuals whose job responsibilities include constructing relational databases, performing database maintenance, or creating advanced queries and reports.
Prerequisites
To ensure your success, it is recommended you have completed Microsoft® Office Access® 2016: Part 1or possess equivalent knowledge. It is also suggested that you have end-user skills with any current version of Windows, including being able to start programs, switch between programs, locate saved files, close programs, and use a browser to access websites.
Outline
Lesson 1: Designing a Relational Database
Topic A: Relational Database Design
- Relational Databases
- The Relational Database Design Process
- The Statement of Purpose
- Existing Data
- Business Rules
- Primary Keys
- Foreign Keys
- Composite Keys
- Table Relationships
- One-to-One Relationships
- One-to-Many Relationships
- The Relationships Window
- Guidelines for Designing Databases
- Analyzing the Relational Database Design Process
- Exploring Table Relationships
Topic B: Create a Table
- Table Views
- Data Types
- Calendar for Picking Dates
- Lookup Fields
- Lookup Lists
- Lookup Wizard
- How to Use the Lookup Wizard
- The Table Properties Dialog Box
- How to Create a Table
- Creating a Table
Topic C: Create Table Relationships
- Referential Integrity
- The Edit Relationships Dialog Box
- Join Lines
- Relationship Reports
- Guidelines for Enforcing Referential Integrity
- How to Create a Table Relationship
- Creating a Table Relationship
Lesson 2: Joining Tables
Topic A: Create Query Joins
- Query Joins
- Inner Joins
- Outer Joins
- The Join Properties Dialog Box
- How to Create Query Joins
- Creating Inner and Outer Joins
- Unrelated Table Joins
- How to Join Tables That Have No Common Field
- Joining Unrelated Tables
Topic B: Relate Data Within a Table
- Self Joins
- The Alias Property
- How to Relate Data Within a Table
- Creating a Self Join
Topic C: Work with Subdatasheets
- Subdatasheets
- Subdatasheet Detection
- How to View Data from Related Tables
- Modifying Data in a Subdatasheet
Lesson 3: Using Data Validation
Topic A: Use Field Validation
- Field Validation Overview
- Field Properties
- Field Validation Messages
- How to Set Field Validation Rules
- Input Masks
- The Input Mask Wizard
- Input Mask Characters
- Expression Builder
- Validating Data by Using a Field Property
- Validating Data by Using an Input Mask
Topic B: Use Form and Record Validation
- Form Validation Overview
- Control Wizards
- The Combo Box Control
- How to Add a Combo Box Control
- The List Box Control
- The Option Group Control
- How to Add an Option Group Control
- Record Validation Overview
- How to Create a Record Validation Rule
- Using a Combo Box Control to Limit Option Values
- Using a Record Validation Rule
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