Microsoft Access: Input and Retrieval

Data is everywhere. Whether you are at the grocery store, office, laboratory, classroom, or ballpark, you are awash in data: prices, schedules, performance measures, lab results, recipes, contact information, quality metrics, market indices, grades, and statistics. Most job roles today involve some form of data management. In the case of data workers, it may be their primary job task. For some, such as research scientists and accountants, data management may be a strong component of the job. And for others, such as sales clerks or those in the skilled trades, data management may consist of an incidental job responsibility, for example, time reporting or recording a sale. Virtually everyone is affected in some way by the need to manage data. A relational database application such as Microsoft® Office Access® 2016 can help you and your organization collect and manage large amounts of data. Access is a versatile tool. You can use it as a personal data management tool (for your use alone), or you can use it as a construction set to develop applications for an entire department or organization. In this course, you will use Access 2016 to manage your data, including creating a new database; constructing tables; designing forms and reports; and creating queries to join, filter, and sort data.

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In this course, you will create and manage an Access 2016 database.

You will:

  • Navigate within the Microsoft Access application environment, create a simple database, and customize Access configuration options.
  • Organize and manage data stored within Access tables.
  • Use queries to join, sort, and filter data from different tables.
  • Use forms to make it easier to view, access, and input data.
  • Create and format custom reports.


This course is designed for students who wish to establish a foundational understanding of Microsoft Office Access 2016, including the skills necessary to create a new database, construct data tables, design forms and reports, and create queries.


To ensure your success in this course, you should have end-user skills with any current version of Windows, including being able to start programs, switch between programs, locate saved files, close programs, and use a browser to access websites.


Lesson 1: Querying a Database

Topic A: Create Basic Queries

  • - Query Object Views
  • - The Simple Query Wizard
  • - Query Wizard Options
  • - The Run Command
  • - How to Create a Query by Using the Query Wizard
  • - Creating a Query by Using the Query Wizard
  • - Query Design
  • - How to Create a Query by Using Query Design
  • - Creating a Query by Using Query Design

Topic B: Sort and Filter Data in a Query

  • - Query Criteria
  • - Wildcards
  • - Like Operators
  • - Comparison Operators
  • - Logical Operators
  • - Records Sorting in a Query
  • - How to Sort and Filter Table Data in a Query
  • - Filtering a Query Using a Comparison Operator
  • - Filtering a Query by Using a Wildcard
  • - The Zoom Dialog Box
  • - Filtering a Query by Using a Date Range

Topic C: Perform Calculations in a Query

  • - Calculations in a Query
  • - Arithmetic Operators
  • - How to Perform Calculations
  • - Performing Calculations in a Query


Lesson 2: Using Forms

Topic A: Create Basic Access Forms

- Methods to Create a Form

- Form Sections

- Form Object Views

- Access Web App Views

- How to Create a Form

- Creating and Testing a Form

Topic B: Work with Data on Access Forms

- The Home Tab

- Form Navigation

- How to View and Change Data in a Form

- Viewing and Changing Data in a Form

- Form Properties

- How to Set Form Properties

- Setting Form Properties

- Lookup Fields

- Relationships View

- Configuring a Form Lookup Field


Lesson 3: Generating Reports

Topic A: Create a Report

  • - Report Creation Tools
  • - Report Object Views
  • - The Report Wizard
  • - How to Create a Report
  • - Creating Reports
  • - Using the Report Wizard

Topic B: Add Controls to a Report

  • - Report Sections
  • - Controls
  • - Control Properties
  • - Report Design Tools
  • - How to Edit Controls in a Report
  • - Adjusting Report Control Layout

Topic C: Enhance the Appearance of a Report

  • - Galleries
  • - Themes
  • - How to Enhance the Appearance of a Report
  • - Enhancing the Appearance of a Report

Topic D: Prepare a Report for Print

  • - Page Setup Options
  • - The Print Preview Tab
  • - How to Prepare a Report for Print
  • - Preparing a Report for Print

Topic E: Organize Report Information

  • - Group, Sort, and Total Pane
  • - Group Headers and Footers
  • - Field List Pane
  • - How to Organize Report Information
  • - Making Report Design Modifications

Topic F: Format Reports

  • - The Rich Text Property
  • - Report Format Options
  • - Report Control Properties
  • - Report Pagination
  • - Keep Together Property
  • - Force New Page Property
  • - How to Format Reports
  • - Formatting a Report

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